Privacy Policy

Last updated: February 20, 2025

At Saturn Scribe, we prioritize the privacy and security of our users. This Privacy Policy explains how we collect, use, and protect your data when you use our voice-to-text transcription service.

1. Types of Users and Data Collection

1.1 Anonymous Users

For users who choose not to sign in:

• Transcriptions are stored only in your browser's local storage
• Limited to 6 most recent transcriptions
• Data remains on your device and is not synced or stored on our servers
• Transcriptions persist until you clear your browser data or they are automatically replaced

1.2 Authenticated Users

For users who sign in via Google or other authentication providers:

• Basic profile information (name, email, profile picture)
• Transcription history stored in our secure database
• Usage patterns and preferences
• Device information for cross-device synchronization

2. Data Processing and Storage

2.1 Voice Processing

When you use our transcription service:

• Audio is processed in real-time through OpenAI's Whisper API
• Audio data is temporarily stored during processing only
• No permanent audio storage on our servers
• Processing complies with GDPR Article 6(1)(b) - necessary for service provision

2.2 Text Processing

For text cleanup and enhancement:

• OpenAI's GPT API is used for text refinement
• Text data is processed according to OpenAI's privacy standards
• Processed text is either stored locally or in your account based on authentication status

3. Data Storage and Security

We use Supabase for our database infrastructure:

• Data is encrypted at rest and in transit
• Hosted in GDPR-compliant facilities
• Regular security audits and updates
• Automatic backup and disaster recovery

4. Third-Party Services

We integrate with the following services:

• OpenAI (Whisper and GPT APIs) for transcription and text processing
• Google Authentication for user login
• Supabase for database management
• Vercel for application hosting

5. User Rights and Control

In accordance with GDPR and CCPA, you have the right to:

• Access your personal data
• Request data deletion
• Export your data
• Opt-out of data collection
• Modify your preferences

6. Data Retention

Our retention policies:

• Anonymous users: Data retained in local storage until cleared by user
• Authenticated users: Data retained until account deletion or explicit removal
• Processing logs: Retained for 30 days
• Analytics data: Anonymized after 90 days

7. Children's Privacy

Saturn Scribe is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.

8. International Data Transfers

For users in the European Economic Area (EEA):

• Data is processed in accordance with GDPR requirements
• International transfers comply with Standard Contractual Clauses
• Privacy Shield principles are followed where applicable

9. Changes to Privacy Policy

We may update this Privacy Policy periodically. Users will be notified of significant changes via:

• Email notification (for authenticated users)
• In-app notifications
• Website announcements

10. Contact Information

For privacy-related inquiries:

• Email: privacy@saturnscribe.com
• Data Protection Officer: dpo@saturnscribe.com
• EU Representative: gdpr@saturnscribe.com